Contact the team
Information on how to contact the University Secretary's Office.
Governance
For Governance related queries including Council, Senate and Committees email governance-admin@sheffield.ac.uk
For UEB related queries email ueb-admin@sheffield.ac.uk
Data Protection
For data protection related queries, including concerns about personal information email: dataprotection@sheffield.ac.uk
Administration
For University Secretary's Office queries email uso-admin@sheffield.ac.uk
For diary queries relating to David Swinn, please email angela.priestley@sheffield.ac.uk
University Secretary
For the University Secretary email university.secretary@sheffield.ac.uk
University Secretary's Office
- David Swinn
Interim University Secretary
Email: university.secretary@sheffield.ac.uk
Telephone: +44 114 222 1213
Roles and responsibilities
- Advise and support the Chair of Council and the President and Vice-Chancellor
- Secretary to the Council and Senate
- Advise and support Council, Senate, the University Executive and their respective committees
- Maintain and review the University's regulatory framework and governing instruments
- Ensure compliance with the OfS public interest governance principles and CUC Code of Governance
- Co-ordinate the provision of Legal Services
- Co-ordinate communications to and from the Office for Students as the principal regulator
- Support the Ethics and Risk management frameworks
- Ensure Information Governance and compliance with data protection (GDPR) and freedom of information requirements
- Enable the use of KPIs and benchmarking by Council for report and accountability
- External policy horizon scanning, engagement and analysis
- Co-ordinate institutional responses to sector consultations
- Key link with external sector bodies and agencies
- Angela Priestley
Personal Assistant & Office Manager and UEB Administrator
Email: angela.priestley@sheffield.ac.uk
Telephone: +44 114 222 1215
Roles and responsibilities
- Personal Assistant to the University Secretary
- Office Manager to the University Secretary's Office including HR, e-Recruitment and Finance
- Departmental Health and Safety Officer
- Information Champion
- Administrative support for meetings of UEB (including UEB Away Days) and various other committees as required
- Maintenance and oversight of UEB business cycle
- Maintenance of USO, Governance and UEB web pages
Data Protection and Legal Services
- Bethan Cook
Data Protection Assistant
Email: bethan.cook@sheffield.ac.uk
Telephone: +44 114 222 1715
Roles and responsibilities
- Support with Freedom of Information requests, erasure requests, and Subject Access Requests
- Maintain log of data protection breaches
- First point of contact for the data protection team
- General administrator and web editor for the data protection team
- Magda Schulz
Data Protection Governance Officer
Email: m.k.schulz@sheffield.ac.uk
Telephone: +44 114 222 1058
Roles and responsibilities
- Luke Thompson
Head of Data Protection & Legal Services
Email: luke.thompson@sheffield.ac.uk
Telephone: +44 114 222 1117
Roles and responsibilities
- University Data Protection Officer
- Advice and guidance on interpretation and implementation of the Data Protection Act and the General Data Protection Regulation
- University compliance with the DP Act and GDPR
- Training on Data Protection and Confidentiality
- Compliance with the Freedom of Information Act, including responding to FOI requests on behalf of the University
- Melanie Viphakone
Data Protection Governance Officer
Email: m.sinagra-viphakone@sheffield.ac.uk
Telephone: +44 114 222 1208
Roles and responsibilities
Governance
- Emily Allan
Senior Governance Officer
Email: e.allan@sheffield.ac.uk
Telephone: +44 114 222 1201
Roles and responsibilities
- Council Finance Committee
- Investment Group
- Military Education Committee
- UEB Equality, Diversity and Inclusion Sub-Group
- UEB Health and Safety Sub-Group
- UEB International Sub-Group
- UEB minutes
- Matthew Borland
Head of Governance
Email: m.borland@sheffield.ac.uk
Telephone:
Roles and responsibilities
- Leading the Governance Team
- UEB Secretary (including support to and forward planning of UEB business and agendas with the VC and DVC)
- Council
- Chair of Council Informal Group (CCIG),
- Council and Senate Nominations Committees, elections and appointment
- UEB Sub-Groups, Council Task and Finish/Working Groups
- Effectiveness Reviews
- Register of Interests/Conflicts of Interest
- Code of Ethics
- University's Regulatory and Compliance Framework
- University Calendar
- Almanac of University Committees
- Governance guidance, briefings and training
- Stacey Callan
Governance Coordinator and Administrative Assistant
Email: s.l.callan@sheffield.ac.uk
Telephone: +44 114 222 1741
Roles and responsibilities
- Administrative support for meetings, including Senate
- Almanac of University Committees
- Annual Review of Committee Memberships
- Maintenance of Governance and UEB web pages
- Minute Books
- Kathryn Clements
Senior Governance Coordinator
Email: kathryn.clements@sheffield.ac.uk
Telephone: +44 114 222 1716
Roles and responsibilities
- Administrative support for meetings of Council and Senate and various other committees as required
- Almanac of University Committees
- Annual Review of Committee Memberships
- Maintenance of Governance and UEB web pages
- Senate Nominations Committee
- University Calendar
- Edward Smith
Senior Governance Officer
Email: e.p.m.smith@sheffield.ac.uk
Roles and responsibilities
- Council Audit and Risk Assurance Committee
- Senate Academic Assurance Committee
- UEB IT Sub-Group
- UEB Student Recruitment and Population Sub-Group
- UEB minutes
- Kate Sullivan
Senior Governance Officer
Email: kate.sullivan@sheffield.ac.uk
Telephone: +44 114 222 1202
Roles and responsibilities
- Council Equality, Diversity and Inclusion Committee
- Senate
- UEB Estates and Capital Sub-Group
- UEB minutes